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AI invoice processing: checking instead of typing

The first two days of every month go on typing in invoices.

Typing in incoming invoices is slow, tedious and easy to get wrong. The document processor reads the data from invoices and delivery notes and records it where it belongs: in a spreadsheet, your business system or for your accountant.

Fix this for meWhat does it cost now?

Sound familiar?

  • The start of every month goes on typing in invoices, and everything else waits.
  • A mistyped amount or tax number only comes to light at the accountant's.
  • Some invoices arrive by e-mail, others on paper, and you never know whether you have them all.
  • Delivery notes and invoices are matched by hand, line by line.

What does this cost you now?

An example: 300 incoming invoices a month, 3 minutes each for typing and checking. Over a year, that comes to roughly:

180labour hours a year
23full working days
HUF 720,000at HUF 4,000 per hour

And that doesn't include fixing mistyped data afterwards.

How we fix it

  1. We collect the invoices in one place

    Invoices arriving by e-mail come in automatically; paper ones just need to be photographed or scanned.

  2. AI reads the data

    Supplier, tax number, dates, amounts, line items: artificial intelligence reads them from PDFs, scans and photos alike.

  3. Checking and matching

    The system matches the data against the order or delivery note and only shows you the differences. Anything it's unsure about is approved by a colleague.

  4. Recorded where it belongs

    Approved data goes into the spreadsheet or business system, and to your accountant in the format they ask for.

What you get

  • Checking only, instead of typing.
  • Fewer typos, and anything that doesn't match shows up straight away.
  • Every invoice in one place, searchable.
  • A faster month-end close with your accountant.

What it connects to

With the company mailbox where invoices arrive, and with the spreadsheets, business system and invoicing software you already use. Data on domestic invoices issued to you can also be retrieved from the Hungarian Tax Authority's Online Invoice system (NAV Online Számla), so for these the document often doesn't need to be read at all.

Frequently asked questions

Which invoice formats does it work with?
PDFs, scans and photos taken with a phone. The better the image quality, the less often a person needs to check.
Is it safe to trust invoice data to artificial intelligence?
We only use AI services that don't train on your data and whose data handling complies with the GDPR. A person can check the data before it's recorded.
Does it replace the accountant?
No, it makes the accountant's job easier. Invoice data reaches them more accurately and sooner, so there's less back and forth and fewer corrections.
How much does automated invoice processing cost?
It depends on the number of invoices and your existing systems, so we give you a written quote after the initial assessment. You can use the counter on the home page to work out in advance what the manual work costs you now.

How many invoices do you type in each month?

Describe in a few sentences where work gets stuck. There's no obligation: it simply starts a conversation in which we show you what can be done.

Fix this for me

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